OPERATIONS & OVERSIGHT
COMMITTEE MINUTES 6-12-08
PRESENT
Yves Chery, Chair
William de la Garza, Vice Chair
James P. Harris
Ed
C. Morris
Simon
S. Russin, Alternate
MEMBERS AT LARGE
Sadonya Antebi
Si Frumkin
Walta M. Smith
STAFF, ADVISORS, PARTICIPANTS
Janice Golden
Gregg Rademacher
Bernardo Buenaflor
Kathy Delino
Stephen Gibbs
Imelda Saldivar
Susana Seeckts
The meeting was called to order by Chairman Chery
at 11:20 a.m.
I. APPOINTMENT OF VOTING MEMBER(S) IN THE EVENT
ONE OR MORE REGULAR COMMITTEE MEMBERS ARE ABSENT
All regular Committee members were present.
II.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING
OF APRIL 10, 2008
A motion was made by Mr. Morris seconded by Mr. Harris,
to approve the minutes of the regular meeting of
April 10, 2008. The motion passed unanimously.
III.
FOR INFORMATION
A. Overpayment & Forgery Receivables (Quarter
Ending March 31, 2008)
Susana Seeckts/Imelda Saldivar/Stephen Gibbs
Susana Seeckts, Imelda Saldivar, and Stephen
Gibbs presented the quarterly status report on
overpayment and forgery receivables. There are
currently 220 overpayment cases, and five forgery
cases.
Overpayments are broken out into three categories:
- Death related as a result of late death notification
Staff continues to implement new methods to discover
unreported deaths.
- Incorrect computation
In the previous six month period, 30% of overpayments were due to incorrect
computation. In the last six months, this has been reduced to
10%. This has been achieved by conducting audits, doing spot training
based on audit findings, and having new reports that enable these errors
to be caught before they become a problem.
- Miscellaneous
(i.e. member cashing both an original and replacement
check)
Staff is taking declarations over the phone when a member reports
a lost check, thus we can immediately collect these monies on
the following check if a member cashes both the original and
replacement check.
The
Treasurer Tax Collector has access to other data
bases that are not available to LACERA. We are
doing a pilot test to see if their services could
be utilized in collecting some of the more difficult
cases.
B. Workspace Demonstration (oral presentation)
Kathy Delino
Workspace is a modernization of all of the applications used
by Claims Processing and Member Services, which includes
CERIS. The production rollout of this application is being
completed next week. This is a browser based application. The
Committee was given a demonstration of the different pages,
and what is available to the users. Users will see only those
functions for which they need to have access. For security
purposes, as features are included, Internal Audit will approve
who is to have access to a particular feature.
IV.
MISCELLANEOUS
V.
PUBLIC COMMENT
VI.
GOOD OF THE ORDER
(For discussion purposes
only)
VII.
ADJOURNMENT
Assistive Listening Devices are available at the meeting upon request. American Sign Language (ASL) Interpreters are available with at least three business days notice before the meeting date. Persons requiring an alternative format of this public notice pursuant to Section 202 of the Americans with Disabilities Act of 1990 may request one by contacting Cynthia Guider at (626) 564-6000, x3327 from 8:30 a.m. to 5:00 p.m. Monday through Friday, but no later than 48 hours prior to the time the meeting is to commence. |
