ABOUT LACERA

OPERATIONS & OVERSIGHT COMMITTEE MINUTES 7-9-09

PRESENT

• Yves Chery, Chair
• Ed C. Morris, Vice Chair
• James P. Harris
• Sadonya Antebi, Alternate

ABSENT

• Edward L. Blecksmith

BOARD MEMBERS AT LARGE

• Les Robbins
• Simon S. Russin

STAFF, ADVISORS, PARTICIPANTS

• Robert Hill
• Janice Golden
• Kathy Delino

The meeting was called to order by Chairman Chery at 12:30 p.m.

1. APPOINTMENT OF VOTING MEMBER(S) IN THE EVENT ONE OR MORE REGULAR COMMITTEE MEMBERS ARE ABSENT

   The Chair appointed Miss Antebi a voting member of the Committee.

2. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 11, 2009

   A motion was made by Mr. Morris seconded by Mr. Harris, to approve the minutes of the regular meeting of June 11, 2009.

   The motion passed unanimously.

3. FOR INFORMATION
   1. My LACERA – Status Report and Demonstration (oral presentation) Kathy Delino

      Kathy Delino gave a demonstration of the member portal section of lacera.com. My LACERA is the customized section of the website where members can register and view their personal information. The look and feel of the member portal has changed dramatically in the past few months, with a much more modern look, designed by the Communications division. The old portal was one page, with all information on that page. The new portal is 20 pages, with more data available to members. Members should be able to easily navigate the new design.

      New features added to the portal are:

      • Real time access to member data, any changes made are immediately reflected
      • Information is now also available for deferred members, survivors, and legal splits; previously only simple active and retired members had access
      • Annual statements are now stored on LACERA’s system for better service at less cost, previously an outside vendor was used as host
      • Current beneficiary information now available
      • Retirees now have access to payment history and direct deposit information
      • Current tax selection, withholding to date, and 1099 on line

      Upcoming processes to be added to the portal are ARC estimates, name and address change, direct deposit change, beneficiary change.

4. MISCELLANEOUS
5. PUBLIC COMMENT
6. GOOD OF THE ORDER (For discussion purposes only)
7. ADJOURNMENT

The Board of Retirement has adopted a policy permitting any member of the Board to attend a standing committee meeting open to the public. In the event five or more members of the Board of Retirement (including members appointed to the Committee) are in attendance, the meeting shall constitute a joint meeting of the Committee and the Board of Retirement. Members of the Board of Retirement who are not members of the Committee may attend and participate in a meeting of a Board Committee but may not vote on any matter discussed at the meeting. The only action the Committee may take at the meeting is approval of a recommendation to take further action at a subsequent meeting of the Board.

Documents distributed to members of the Committee less than 72 hours prior to the meeting will be available for public inspection at LACERA at the time they are distributed to a majority of the Committee, provided the documents are subject to public disclosure and relate to an open session of the Committee. Such documents may be viewed Monday through Friday during normal 9:00 a.m. to 5:00 p.m. business hours. LACERA is located at 300 N. Lake Avenue, Suite 820, Pasadena, California.

Persons requiring an alternative format of this agenda pursuant to Section 202 of the Americans with Disabilities Act of 1990 may request one by calling Cynthia Guider at (626)-564-6000, from 8:30 a.m. to 5:00 p.m. Monday through Friday, but no later than 48 hours prior to the time the meeting is to commence. Assistive Listening Devices are available upon request. American Sign Language (ASL) Interpreters are available with at least three (3) business days notice before the meeting date.

8/13/09