ABOUT LACERA

TRAVEL COMMITTEE MINUTES 9-10-08

PRESENT
BOR

• Walta Smith
• Will Pryor
• Les Robbins

BOI

• Simon Russin
• Diane Sandoval
• Herman Santos
• Robert L. Spare

ABSENT
BOR

• William de la Garza, Chair

BOI

• None

OTHERS PRESENT

• Gregg Rademacher, Chief Executive Officer
• David L. Muir, Chief Counsel
• Earl Buehner, Senior Staff Counsel
• Ted Granger, Senior Internal Auditor, Internal Audit
• Beulah S. Canevari, Manager, Financial and Accounting Services
• Gloria Harriel, Financial and Accounting Services
• Imelda Saldivar, Financial and Accounting Services

The meeting was called to order at 8:03 a.m. in the 8th floor Board Room by Walta Smith, Vice Chair, who presided over the meeting.

1. APPROVAL OF THE MINUTES OF THE OCTOBER 11, 2007 MEETING.

   The minutes were approved unanimously as submitted, on a motion by Mr. Russin, seconded by Ms. Sandoval.

2. REVIEW OF THE EDUCATION AND TRAVEL REPORT FOR FISCAL YEAR 2007-2008.

   The Committee reviewed the “Education and Travel Report for Fiscal Year 2007-2008,” for each of Board members and staff. The Reports were received and filed.

3. ACTION ON PROPOSED EDUCATION AND TRAVEL POLICY AMENDMENTS.

   The Committee discussed and commented on the proposed amendments to the Education and Travel Policy. In addition, the Committee instructed staff to add language:

   a. in the Statement of Purpose to address possible “pay to play” and undue influence issues that could arise by LACERA accepting gifts of travel, and to include advocacy of LACERA’s interests as a purpose for travel.

   b. in the Reimbursement Schedule pertaining to airline travel to allow for reimbursement of miscellaneous, incidental costs such as pillows, blankets, non-alcoholic beverages, etc.

   c. in the Reimbursement Schedule for Lodging in connection with conference/investor meeting attendance to reflect the reality that hotel rates adjacent to sold-out conference hotels may be higher than the conference rate

   The Committee also instructed staff to revise Exhibit C (the list of pre-approved conferences) to also permit members of either Board to attend the AHIP and ASTD conferences, and to add one conference, the Harvard Law School Labor and Work Life Conference, for attendance by members of either Board and staff.

   The proposed amendments shown in the draft policy, as modified and supplemented by the Committee’s instructions to staff described above, were unanimously approved on a motion by Mr. Pryor, seconded by Ms. Sandoval.

4. PUBLIC COMMENT

   No member of the public asked to address the Committee.

5. GOOD OF THE ORDER

   No Committee member or staff offered any comments.

6. ADJOURNMENT

Assistive Listening Devices are available at the meeting upon request. American Sign Language (ASL) Interpreters are available with at least three business days notice before the meeting date. Persons requiring an alternative format of this public notice pursuant to Section 202 of the Americans with Disabilities Act of 1990 may request one by contacting Cynthia Guider at (626) 564-6000, x3327 from 8:30 a.m. to 5:00 p.m. Monday through Friday, but no later than 48 hours prior to the time the meeting is to commence.

4/13/09