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RFP: Classification and Compensation Study Services

LACERA, administers and manages the retirement fund for the County of Los Angeles. It is the largest county retirement system in the United States, with approximately $54 billion in assets, serving 165,000 members and more than 60,000 benefit recipients. Its membership is comprised of individuals from a diverse range of careers, age groups, and ethnicities — all contributing to the greater welfare of Los Angeles County.

LACERA is an independent governmental entity, separate and distinct from the County of Los Angeles. Its fiduciary responsibility is to promote, enhance, and efficiently administer a financially sound retirement and health care benefits program through prudent investment and conservation of plan assets.

LACERA has 464 budgeted positions for FY 18-19. Presently, there are two (2) Collective Bargaining Units representing a majority of full-time employees, excluding Management, some Supervisors and confidential employees. The positions included with this study are represented.

Scope of Work

LACERA’s classification and compensation plan requires review to ensure parity of salaries with the external market and class specifications that reflect current job duties and requirements of the position, including Fair Labor Standards Act (FLSA) status and essential job functions to comply the American with Disabilities Act (ADA).

As the result of recent labor negotiations, LACERA has agreed to engage a third-party subject matter expert to conduct a classification study for the specified represented positions. The study will include positions in our Document Processing Center and Staff Assistants in various divisions.

Questions Relating To This RFP

Any questions regarding this RFP shall be directed to Connie Chan, Senior Human Resources Analyst by letter or email; no questions will be answered by telephone:

Questions will be accepted up to 5:00 P.M. on April 22, 2019. All questions received will be compiled and disseminated to all responding participants at least 3 days before the RFQ submission deadline. Questions and answers will be posted on LACERA.com in the RFP section under "Classification and Compensation Study (Document Processing / Staff Assistant Positions)" by April 25, 2019.

SUBMISSION REQUIREMENTS

Proposals should include:

  1. Your firm’s location, experience and qualifications.
  2. Names, qualifications and experience of each individual who will serve as project manager, including references related to similar projects completed in the past 3 to 5 years.
  3. Provide examples of the last three (3) similar projects completed in the past 3 to 5 years demonstrating the Consultant’s experience working with similar public agencies similar in size, scope, and purpose.
  4. Provide three (3) client references applicable to the scope of services. Include contact names, telephone numbers, and e-mail addresses.
  5. Identify team and their titles and responsibilities for the project, including resumes.
  6. Explain the proposed methodology that will be used and provide a detailed work plan and time line indicating how each task under the Scope of Services will be accomplished.
  7. Proposed cost/fee structure, including travel expenses, incidental expenses and payment schedule.
  8. Confidentiality safeguards.
  9. State any exceptions to or deviations from the requirements of this RFP, segregating “technical” exceptions from “contractual” exceptions. Where Proposer(s) wishes to propose alternative approaches to meeting the LACERA’s technical or contractual requirements, these should be thoroughly explained.
  10. Other information applicable to the project.

Deadline for RFP Response

Completed proposals must be delivered no later than 5:00 PM PST, Wednesday, May 1, 2019. By submitting a proposal, the proposer represents that it has thoroughly examined and has become familiar with the requested services and the contents of this Request for Proposal (“RFP”) and that it is capable of performing quality services to achieve LACERA’s objectives.

Tentative Timetable

The following is the tentative time schedule for LACERA’s RFP Classification and Compensation Study Services. All dates are subject to modification by LACERA.

Task Date
RFP Issued April 10, 2019
RFP Question Deadline April 22, 2019
LACERA Responds to Submitted Questions April 25, 2019
Delivery of Proposal May 1, 2019
Consultant completes study July 31, 2019

RFP MATERIALS

PDF Icon RFP: Classification and Compensation Study Services