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RFI: AGENDA MANAGEMENT, LIVESTREAM, RECORDING, AND ARCHIVING

Scope of Work

The Los Angeles County Employees Retirement Association (LACERA) is seeking information on how an interested vendor could assist LACERA to prepare agendas and meeting minutes, post, livestream, record, and archive meeting packets and video and audio of Board and committee meetings.

This RFI is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit LACERA to contract for any supply or service. LACERA is not seeking proposals and will not accept unsolicited proposals. Vendors are advised that LACERA will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If an RFP is released, it will be posted on www.lacera.com. It is the responsibility of the potential vendors to monitor these sites for additional information pertaining to this requirement.

Background

LACERA administers and manages the retirement fund and retiree health care benefits for the County of Los Angeles and participating agencies. It is the largest county retirement system in the United States, with approximately $67 billion in assets, serving 184,277 members and more than 67,998 beneficiaries. As an independent governmental entity, LACERA is separate from the County of Los Angeles. The fiduciary responsibility of LACERA and its governing Board of Retirement and Board of Investments, and their committees, is to promote, enhance, and efficiently administer a financially sound retirement and health care benefits program through prudent investments and the conservation of plan assets. The Board of Retirement meets twice per month on the first Wednesday and Thursday following the second Wednesday of each month; the Board of Investments meets on the second Wednesday of each month. Committee meetings are normally held on Board meeting days but may be held on different days. The Boards also hold periodic joint meetings.

The COVID 19 Pandemic required LACERA to broadcast its meetings in order to reach its members and the public. While LACERA responded quickly to the technological demands to broadcast its meetings, the current solution is temporary. Moving forward LACERA intends to develop a sustainable system to prepare, broadcast, and record meetings.

Committees include the following:

  • Board of Retirement – Disability Procedures and Services Committee; Insurance, Benefits and Legislative Committee; and Operations Oversight Committee.
  • Board of Investments – Corporate Governance Committee; Credit and Risk Mitigation Committee: Equity: Public/Private Committee; and Real Assets Committee.
  • Joint Board Committee – Audit Committee; and Joint Organizational Governance Committee.

Submission Requirements

Responses must be submitted in either Microsoft Word or PDF format. The responses are due no later than May 17, 2021, 6:00 p.m. PST. Responses must be submitted via e-mail only to BoardOffices@lacera.com.

Questions Relating to this RFI

Questions and the final response document regarding this RFI should be submitted by e-mail to: BoardOffices@lacera.com.

Verbal questions will NOT be accepted. Questions will be answered by posting answers on www.lacera.com; questions shall NOT contain proprietary or classified information. LACERA will not answer questions received after May 17, 2021.

RFI Materials

RFI: Information Agenda Management, Livestream, Recording, and Archiving